Promotional Contracts
Vendor Policy & Procedures

1. Deal contracts are due to the Category Manager NLT 45 days prior to the start of a promotion.  Contracts with less than 45 days will be subject to a $50.00 late fee.
2. Vendor name and number must be on all contracts prior to submission to the Category Manager.  If you are unsure of a vendor number, contact the appropriate Category Manager.
3. Item numbers must be listed on the contract.  On new items, the buyer will enter the item numbers.
4. The order dates and ship dates must be properly listed.  It is our policy that all purchases fall within the order dates.  Note:  Our system does not recognize ship dates for promotional purchases. 
5. All deals should begin on a Monday and end on a Friday.
6. Contracts are not to be e-mailed or faxed except in extreme circumstances where time is the issue.  Contracts that are e-mailed or faxed must be followed-up with a three-part copy (white, pink, yellow).
7. Contracts must be clearly legible on all copies.
8. Contracts must only have the scanning (unit) UPC listed.
9. The appropriate up-charge (Grocery 3%, Dairy/Frozen 7%, HBC 6%, & GM 10%) must be figured into the store cost portion of the contract.

Example:          
                        Grocery List-                $9.00
                        Up-charge-                   X1.03%
                        Case M/U-                   $9.27
                        Allowance-                   -$1.00
                        Net Case-                     $8.27
                        Divide Case-                      12
                        Net Store Cost- $0.69

10. All deals must be no less than 10% of case cost.  Deals with less than 10% risk the chance of being refused for performance.
11. Annual promotional allowances or allowances that are submitted for more than 90 days in length must be submitted in 3 month increments.  
12. All contracts must be signed and dated by the manufacturer/broker.
13. Maximum purchase amounts must be listed on the contract provided one exists.
14. Information on the contracts must be correct.  A penalty will be assessed for any incorrect information submitted.  We will assign a monetary value based upon the damages that occurred.

Vendor Information Sheet	Vendor Set Up Form	Contract Dairy Frozen	Contract Grocery
Cost Change Notification	New Item Form	New ItemPresentation	W-9
New Trading Partner    EDI Information	875 UCS Version 4010	880 Grocery Products Invoice